This position provides secretarial and clerical support for the Highway Superintendent. Duties include, but are not limited to:
*Answers telephone calls and responds to inquiries from residents, contractors, state agencies, and vendors.
* Maintaining confidential records, preparing correspondence and reports and assisting with personnel.
*Prepare bid documents, contracts, and other official documents.
*Assists in preparing the annual Highway Department budget.
*Processes invoices and vouchers.
*Coordinates procurement documentation in accordance with municipal purchasing policies.
*Maintains records of CHIPS, PAVE-NY, and other state and federal highway aid programs.
*Assists with grant applications and reimbursement documentation.
*Maintains records of permits, road openings, drainage issues, and work orders.
*Coordinates with the Town Clerk, Supervisor’s Office, Building Department, and other municipal departments.
*Assists in preparing responses to Freedom of Information Law (FOIL) requests as directed.
*Maintains records retention in accordance with New York State requirements.
Qualifications and Skills
- High School diploma and 2 years of progressive typing/clerical experience
- Proficient typing skills, strong software navigation and organization skills
- Excellent written and verbal communication skills required
- Detail and customer service oriented